We are a growing technology and manufacturing company looking for an Executive Assistant to
work directly with our President. This role goes beyond scheduling and admin. We are looking
for someone who loves bringing structure to fast moving environments, enjoys improving
processes, and is confident using technology to make things run smoother.
You will help organize the day to day operations of the President’s office, support company wide
coordination, and play a key role in developing and refining how we work as a team. If you are
detail oriented, tech savvy, and enjoy wearing many hats, this is a great opportunity to grow with
an innovative company that is building for the future.
Responsibilities
- Manage the President’s email, calendar, and meetings ensuring priorities are organized and on track.
- Work closely in Odoo ERP to manage information, track projects, organize data, and improve how the team uses the system
- Create templates, forms, and checklists to help standardize workflows.
- Coordinate between departments to make sure tasks, projects, and priorities stay aligned.
- Help organize team meetings, take notes, and follow up on action items.
- Support with travel arrangements, expense tracking, and other administrative needs.
- Prepare and edit documents, presentations, and reports with accuracy and clarity.
Must Have
- 3 or more years of experience in an administrative, operations, or executive support role (manufacturing or technology experience is a plus).
- Strong computer and technical skills and confident using Microsoft 365 (Outlook, Excel, Teams, SharePoint) with the ability to learn new systems
- Excellent organization, time management, and attention to detail.
- Strong written and verbal communication skills
- Comfortable working in a fast paced, growing company where things are always improving and evolving.
Nice to have
- Experience working with Odoo ERP or a similar ERP system.
- A proactive mindset and someone who spots issues before they become problems.
- You have a desire to grow with a company that is building something exciting
- You are curious, resourceful, and confident figuring out new tools or systems.
What We Offer
Each employee has a chance to see the impact of his work. You can make a real contribution to the success of the company.
Perks
A full-time position
Competitive salary based on experience
Benefits
Health and Dental benefits.
Vacation
Paid vacation and personal days
Professional Development
Opportunities for professional growth and development.